Receipt Gallery View
Reading Time: 4 minutes
Overview
The Receipt Gallery provides a visual, intuitive way to browse, organize, and manage your uploaded receipts. View receipts as large thumbnails, quickly identify specific receipts, and perform common actions.
What You'll Learn
- Accessing and navigating the receipt gallery
- Different view modes and layouts
- Gallery features and functionality
- Filtering and sorting in gallery view
- Quick actions from gallery view
Accessing the Receipt Gallery
From Receipts Page
- Navigate to Receipts in the main menu
- Click Gallery View icon/button in the top right
- Switch between List View and Gallery View anytime
From Dashboard
- Click Receipt Gallery widget (if enabled)
- Opens gallery with recent receipts
- Access all receipts from gallery page
Gallery View Modes
Grid Layout (Default)
Features:
- Receipts displayed as large thumbnails
- 3-4 columns on desktop (responsive)
- Consistent thumbnail sizes
- Equal spacing between items
- Hover for quick information
Best For:
- Visual browsing
- Quick receipt identification
- Finding specific merchant receipts
- Overall view of receipt collection
Compact Grid
Features:
- Smaller thumbnails, more items visible
- 4-6 columns on desktop
- More receipts per screen
- Faster scrolling through large collections
Best For:
- Large receipt collections
- Quick scanning
- Finding receipts by visual cues
Masonry Layout
Features:
- Variable-height tiles
- More efficient use of space
- Maintains aspect ratios
- Pinterest-style layout
Best For:
- Receipts of varying sizes
- Visual appeal
- Maximizing screen real estate
Gallery Features
Receipt Thumbnails
Each thumbnail displays:
Visual:
- Receipt image preview
- Clear, readable representation
- Cropped to show relevant content
- Scaled appropriately
Information Overlay:
- Vendor name
- Amount (large, prominent)
- Date
- Category icon
- Status indicator (verified, pending, flagged)
Hover Effects:
- Thumbnail enlarges slightly
- Additional details appear
- Quick action buttons show
- Confidence score visible
Quick Information Panel
Hover over any receipt to see:
- Full vendor name
- Complete description
- Exact amount with tax
- Full date and time
- Category
- OCR confidence score
- File size
- Last modified date
Selection Mode
Activating Selection:
- Click checkbox icon in toolbar
- Or click and hold on any receipt
- Checkboxes appear on all thumbnails
Selecting Receipts:
- Click individual checkboxes
- Shift+Click to select range
- Ctrl+Click (Cmd+Click on Mac) to select multiple
- Select All button for all visible receipts
Selection Actions:
- Bulk delete selected
- Bulk category change
- Export selected
- Download selected images
Filtering in Gallery View
Filter Panel
Access filters via Filter button:
Quick Filters:
- This Week
- This Month
- Last 30 Days
- This Quarter
- This Year
- Custom Range
Advanced Filters:
- Date range picker
- Category multi-select
- Amount range (min/max)
- Vendor selection
- Status filter
- Confidence score filter
Active Filters:
- Show as chips/tags above gallery
- Click X to remove individual filter
- "Clear All Filters" to reset
Search in Gallery
Search Bar:
- Located above gallery
- Real-time search as you type
- Searches vendor, description, notes, OCR text
- Results update immediately
Search Highlighting:
- Matching receipts highlighted
- Non-matching receipts dimmed or hidden
- Match count displayed
Sorting Options
Change sort order via dropdown menu:
Available Sorts:
- Date (Newest First): Default, most recent at top
- Date (Oldest First): Chronological order
- Amount (High to Low): Largest expenses first
- Amount (Low to High): Smallest expenses first
- Vendor (A-Z): Alphabetical by vendor
- Upload Date: Recently uploaded first
- Category: Grouped by category
Visual Indicators:
- Current sort shows in dropdown
- Arrow indicates sort direction
- Can reverse sort with click
Quick Actions
From Thumbnail
Hover Actions:
- View: Open detailed view
- Edit: Quick edit modal
- Download: Save original image
- Delete: Remove receipt
Click Actions:
- Single Click: Open detailed view
- Double Click: Open in lightbox view
- Right Click: Context menu with all actions
Toolbar Actions
Available in Toolbar:
- Upload: Add new receipts
- Batch Upload: Upload multiple
- View Mode: Switch layouts
- Sort: Change sort order
- Filter: Open filter panel
- Selection Mode: Enable bulk selection
- Settings: Gallery preferences
Bulk Actions Bar
Appears when receipts selected:
- Selected Count: Shows X of Y selected
- Delete Selected: Bulk delete
- Change Category: Bulk categorize
- Export: Export selected
- Download: Download as ZIP
- Deselect All: Clear selection
Lightbox View
Opening Lightbox
- Click receipt thumbnail
- Or click magnifying glass icon
- Opens receipt in fullscreen overlay
Lightbox Features
Navigation:
- Left/Right Arrows: Previous/next receipt
- Keyboard Arrows: Navigate with keys
- Thumbnail Strip: Quick jump to any receipt
- Close Button: Exit lightbox (or press Esc)
Zoom Controls:
- Zoom In/Out: Buttons or mouse wheel
- Fit to Screen: Reset zoom
- Actual Size: View 100% size
- Pan: Click and drag when zoomed
Information Panel:
- Toggle info panel on/off
- Shows all expense details
- Edit button for quick corrections
- Download original image
Actions:
- Edit expense details
- Delete receipt
- Download image
- Share (if enabled)
- Print receipt
Gallery Preferences
Customizing Gallery View
Access via Settings icon in gallery:
Display Options:
- Thumbnail size (small, medium, large)
- Information overlay density
- Show/hide confidence scores
- Show/hide category icons
- Grid spacing
Default View:
- Set default view mode (grid, compact, masonry)
- Default sort order
- Default filters (if any)
- Items per page
Performance:
- Lazy loading (load images as scrolled)
- Image quality (high, medium, balanced)
- Thumbnail caching
Performance Tips
For Large Collections
Optimize Loading:
- Use filters to reduce visible receipts
- Enable lazy loading
- Adjust thumbnail quality
Navigation:
- Use search to find specific receipts quickly
- Bookmark frequently accessed date ranges
- Use pagination instead of infinite scroll
Organization:
- Regularly categorize receipts
- Delete unnecessary receipts
- Archive old receipts periodically
Mobile Gallery Experience
Mobile Layout
- Single column on phones
- Two columns on tablets
- Touch-optimized controls
- Swipe gestures
Mobile-Specific Features
Gestures:
- Swipe Left/Right: Navigate between receipts
- Pinch: Zoom in lightbox view
- Long Press: Open context menu
- Pull to Refresh: Reload gallery
Mobile Actions:
- Share: Share via mobile apps
- Take Photo: Quick camera access
- Upload from Gallery: Access phone photos
Keyboard Shortcuts
Speed up gallery navigation:
- Arrow Keys: Navigate between receipts
- Enter: Open selected receipt
- Delete: Delete selected receipt(s)
- Ctrl+A (Cmd+A): Select all
- Esc: Close lightbox or clear selection
- +/-: Zoom in/out in lightbox
- Home/End: Jump to first/last receipt
- Page Up/Down: Scroll page
Tips & Best Practices
Efficient Browsing
- Use Filters First: Narrow down before browsing
- Sort Strategically: Choose sort that matches your need
- Keyboard Shortcuts: Faster than clicking
- Bookmark Common Views: Save filter combinations
Visual Organization
- Consistent Photos: Take similar quality photos for easier scanning
- Immediate Review: Check thumbnails right after upload
- Flag Important: Use status flags for receipts needing attention
- Color Coding: Use categories with color coding for visual cues
Performance
- Regular Cleanup: Delete unnecessary receipts
- Archive Old Receipts: Move old receipts out periodically
- Optimize Images: Don't upload overly large images
- Use Lazy Loading: Enable for smoother scrolling
Common Questions
Q: Can I customize thumbnail sizes?
Yes, in Gallery Preferences you can choose small, medium, or large thumbnail sizes.
Q: How many receipts display per page?
Default is 20-50 depending on view mode. Configurable in preferences.
Q: Can I zoom in on receipt in gallery without opening it?
Hover enlarges slightly. For full zoom, open in lightbox view (single click).
Q: Does gallery view work offline?
Previously loaded receipts may be cached, but uploading new receipts requires internet connection.
Q: Can I rearrange receipt order manually?
No, receipts sort by date, amount, vendor, etc. Use sorting options to change display order.
Q: How do I see receipt details without leaving gallery?
Hover over thumbnail for quick info panel, or open in lightbox for full details.
Q: Can I print multiple receipts from gallery view?
Yes, select receipts and use "Export to PDF" then print the PDF.
Related Articles
Need Help?
For gallery-related questions:
- Email: support@akiliapps.com
- In-app: Click Help > Contact Support
- Video tutorial: help.akiliapps.com/gallery-view
Akili Apps - Intelligent Expense Tracking for Canadian Businesses