Choosing the Right Subscription Plan

Overview

Akili Apps offers two subscription tiers designed for different business sizes and needs. This guide helps you choose the right plan for your freelance practice or small business.

What You'll Learn

• Features included in each plan
• Pricing and billing options
• How to switch between plans
• Special offers and discounts

Plan Comparison Overview

Professional Plan - Best for Solo Freelancers

Price: $19/month or $190/year (save $38)

Who it's for:

• Established freelancers
• Solo consultants
• Small service businesses
• Regular invoicers

What's Included

Expense Tracking:

• ✅ Unlimited expense entries
• ✅ Bank account integration via Plaid
• ✅ Automatic transaction sync
• ✅ AI-powered categorization
• ✅ Bulk operations
• ✅ Custom expense categories (unlimited)
• ✅ Recurring expenses
• ✅ Tags and advanced filtering

Receipt Management:

• ✅ Advanced AI OCR
• ✅ Automatic data extraction
• ✅ Receipt matching to expenses
• ✅ Receipt gallery
• ✅ Multi-receipt upload

Invoicing:

• ✅ Unlimited invoices
• ✅ Recurring invoices
• ✅ Automatic payment reminders
• ✅ Invoice templates
• ✅ Custom branding
• ✅ Late fees
• ✅ Stripe payment integration

Reports:

• ✅ GST/HST quarterly reports
• ✅ Profit & loss statements
• ✅ Category breakdown reports
• ✅ Custom date ranges
• ✅ PDF and Excel export
• ✅ Accountant-ready exports

AI Features:

• ✅ 50 Maple AI questions per month
• ✅ Full AI categorization
• ✅ Smart expense suggestions
• ✅ Tax deduction recommendations

Support:

• ✅ Priority email support (24-hour response)
• ✅ Live chat support
• ✅ Video tutorials
• ✅ Onboarding assistance

ROI Example

Time Saved:

• Bank sync: ~2 hours/month
• Receipt OCR: ~1 hour/month
• AI categorization: ~1 hour/month
• Automatic reminders: ~30 minutes/month

Total time saved: ~4.5 hours/month

At a $50/hour rate, that's $225/month in value for a $19 investment!

Cost Savings:

• Catch missed deductions: $100-500/year
• Avoid late payment fees: $50-200/year
• Reduce accountant fees: $200-500/year

Growth Plan - Best for Teams & Scaling Businesses

Price: $49/month or $490/year (save $98)

Who it's for:

• Small businesses with teams
• Agencies with multiple projects
• High-volume invoicers
• Businesses needing collaboration
• Those requiring dedicated support

What's Included (Everything in Professional, plus:)

Team Collaboration:

• ✅ Up to 5 team members
• ✅ Role-based permissions
• ✅ Team expense management
• ✅ Approval workflows
• ✅ Shared client database
• ✅ Team activity tracking

Advanced Organization:

• ✅ Project tracking
• ✅ Department categorization
• ✅ Multi-location support
• ✅ Custom tags and labels

Premium Reporting:

• ✅ Custom report builder
• ✅ Scheduled reports
• ✅ Multi-period comparisons
• ✅ Budget vs. actual tracking
• ✅ Forecasting tools

Unlimited AI:

• ✅ Unlimited Maple AI questions
• ✅ Advanced AI insights
• ✅ Predictive analytics
• ✅ Custom AI training

API & Integrations:

• ✅ API access
• ✅ Webhook support
• ✅ Custom integrations
• ✅ Zapier integration

Premium Support:

• ✅ Dedicated account manager
• ✅ Phone support
• ✅ Priority feature requests
• ✅ Custom training sessions
• ✅ Quarterly business reviews

Popular Add-Ons (Growth Plan)

Additional Team Members:

• $5/month per additional user (beyond 5)

White Label Invoicing:

• $20/month for custom domain and branding

Advanced Security:

• $15/month for SSO and advanced permissions

ROI Example

For a team of 3:

• Time saved per person: 4.5 hours/month
• Total team time saved: 13.5 hours/month
• Value at $50/hour: $675/month

Collaboration benefits:

• Eliminate duplicate entries
• Centralized client management
• Consistent categorization
• Shared reporting insights

Cost per team member: $16.33/month - incredible value!

Special Pricing & Discounts

Annual Billing Discount

Save by paying annually:

• Professional: $190/year (vs. $228)
• Growth: $490/year (vs. $588)

Non-Profit Discount

Registered non-profits receive 30% off any plan.

To apply:

1. Sign up for any plan
2. Contact support at support@akiliapps.com
3. Provide proof of non-profit status
4. Discount applied to your account

Student Discount

Full-time students get 50% off Professional plan.

To apply:

1. Sign up with .edu email address
2. Verify student status
3. Discount applied automatically

Startup Program

Early-stage startups (less than 2 years old) receive:

• 6 months free on Growth plan
• Dedicated onboarding
• Priority support

Apply at: startups@akiliapps.com

How to Choose the Right Plan

Choose PROFESSIONAL if you:

• ✓ Send invoices regularly
• ✓ Want to save time with bank sync
• ✓ Need accurate receipt OCR
• ✓ Want automatic payment reminders
• ✓ Need advanced reports for taxes
• ✓ Value AI-powered features
• ✓ Work solo

Choose GROWTH if you:

• ✓ Have a team (2+ people)
• ✓ Manage multiple projects
• ✓ Need collaboration features
• ✓ Require custom reporting
• ✓ Want API access
• ✓ Need dedicated support
• ✓ Use lots of AI features

Switching Plans

Upgrading

From Professional to Growth:

1. Go to Settings > Subscription
2. Click "Upgrade to Growth"
3. Pay the difference
4. New features unlock immediately

Prorated billing: You only pay for the remaining days in your billing cycle.

Downgrading

From Growth to Professional:

1. Go to Settings > Subscription
2. Click "Change Plan"
3. Select Professional plan
4. Confirm downgrade

Important notes:

• Downgrade takes effect at end of current billing period
• You keep Growth features until period ends
• Data is not deleted

Canceling

To cancel your subscription:

1. Go to Settings > Subscription
2. Click "Cancel Subscription"
3. Select reason (optional)
4. Confirm cancellation

What happens:

• Access to features until period ends
• Data preserved for 6 months
• Can reactivate anytime

Free Trial

New accounts receive:

• 14-day free trial of Professional features
• No credit card required
• Full access to all Professional features

Perfect for:

• Testing bank integration
• Trying AI features
• Evaluating advanced OCR
• Sending unlimited invoices

Payment Methods

Accepted:

• Credit cards (Visa, Mastercard, Amex)
• Debit cards
• PayPal
• Apple Pay
• Google Pay

Billing cycles:

• Monthly (charged on same day each month)
• Annual (charged once per year)

Currency: CAD (Canadian Dollars)

Tips for Choosing

• Use the trial - Try Professional features for 14 days
• Calculate ROI - Time saved vs. subscription cost
• Consider growth - Will you need team features soon?
• Annual savings - Pay yearly to save
• Check for discounts - Student, non-profit, startup programs

Common Questions

Q: Can I change plans anytime? A: Yes! Upgrade instantly or downgrade at the end of your billing period.

Q: What happens to my data if I downgrade? A: All data is preserved. Some features become view-only.

Q: Is there a long-term contract? A: No contracts! Cancel anytime. Annual plans can be canceled for a prorated refund within 30 days.

Q: Do you offer refunds? A: Yes, 30-day money-back guarantee on annual plans. Monthly subscriptions are non-refundable but can be canceled for future periods.

Q: Can I upgrade mid-month? A: Yes! You'll be charged a prorated amount for the remainder of the month.

Q: What payment methods do you accept? A: All major credit cards, PayPal, Apple Pay, and Google Pay.

Q: Are prices in USD or CAD? A: All prices are in CAD (Canadian Dollars).

Q: Do prices include taxes? A: Prices shown do not include GST/HST, which will be added based on your province.

Related Articles

• Creating Account - Sign up process
• Upgrading Plan - How to upgrade
• Understanding Plans - Detailed features
• Payment Methods - Managing payments

Need More Help?

Contact support at support@akiliapps.com or use the live chat in the bottom right corner of the app.